Bylaws
BYLAWS
of the LAKELAND BOOSTER CLUB, INC.
(Board)
Date: October 4th, 2023
Version: 23.2
ARTICLE I
Name and Mission
Section 1: Name
The name of this corporation is the Lakeland Booster Club, Inc.
Section 2: Nonprofit status
The Corporation is a nonprofit corporation.
Section 3: Mission Statement
The Lakeland Booster Club, Inc exists to support school sponsored-sanctioned athletic, academic and extra-curricular activities of the Lakeland Senior High School. We pledge to assist in providing support to all students and athletes together with parents, the school district, and the community to promote athletic and academic excellence, competition, sportsmanship, school spirit and community pride.
ARTICLE II
Offices & Address
Section 1: Registered Office
The registered office of the Lakeland Booster Club, Inc. required by the Idaho Nonprofit Corporation Act, Chapter 3, Title 30, Idaho Code, to be maintained in the State of Idaho shall be located at Lakeland High School, 7006 W Hwy 53, Rathdrum, Idaho, 83858, but may be changed from time to time by approval of the Board of Directors.
Section 2: Mailing Address
The mailing address for the Lakeland Booster Club, Inc. shall be P.O Box 818, Rathdrum, Idaho, 83858. The key to the Post Office box shall be maintained by two board members that are selected each year with the new board, and mail shall be collected regularly.
ARTICLE III
Membership & Sponsorship
Section 1: Membership & Sponsorship Dues and Categories
Members of the Lakeland Booster Club, Inc. may consist of any individual or business that has applied for membership or sponsorship and paid annual dues. Membership categories will include Board Member, Booster Committee Chair, School District Employee, Green, Yellow, Silver & Gold. Sponsorship categories will include Lakeland Supporter Corporate, Green Corporate, Gold Corporate, and HAWK Corporate Sponsors.
The dues amount qualifying for each category and the benefits accrued will be set by the Board of Directors and may be revised annually.
Section 2: Voting Rights
All members are allocated one vote, after attending a minimum of 3 meetings. The membership year runs from July 1st through June 30th.
A Booster member may vote on issues after they have attended 3 meetings within the current school year. Booster members are only able to vote on non-money issues and issues that involve money under $250. Above $250 Board Members only can vote.
ARTICLE IV
Organization & Management of the Booster Club
Section 1: Powers and Duties
All management powers, to include the collection, commitment and disbursement of funds, shall be exercised by and under the authority of the Board of Directors, in the manner described below.
Section 2: Composition of the Board of Directors
The Voting members of the Board shall be composed of six (6) individuals as follows:
The Officers of the Booster Club:
President
Vice President
Secretary
Treasurer
B. Two (2) “at-large” board members:
Member at Large #1
Member at Large #2
Section 3: Selection and Qualifications
Individuals may be selected to serve as officers and board members who meet the following criteria:
Individual is a current member of the Booster Club as set forth in Article III.
Has an interest in the success of the Booster Club, supports the Booster Club Mission Statement and can regularly attend the monthly meetings.
Has been recommended by a current member of the Booster Club.
Upon presentation to the Booster Club, the individual's nomination is approved by a majority of the members present at the annual meeting.
Section 4: Vacancies
Except as otherwise stated in these Bylaws, any vacancies occurring among the Office or Board of Directors shall be filled by a majority vote of the members present, from nominations received from the membership.
If there is a sudden resignation of the President position, the remaining board members shall vote on an interim President until the next scheduled Board Meeting can occur.
Section 5: Quorum
A majority of the Board shall constitute a quorum for the transaction of business at any meeting of the board. A meeting at which a quorum is initially present may continue to transact business notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for such meeting.
Section 6: Number and Qualification of Officers
The officers of the Booster Club shall consist of six (6) members as defined in Section 2. A person who performs such duties shall have no liability by reason of being or having been an officer of the Booster Club.
Section 7: Election and Term of Office
Elections for the Officer/ Board of Directors shall take place in May of each year during the regularly held Board Meeting. The term of office shall be for two years as follows:
President, Secretary, & Member at Large #1 - Up for election during even years.
Vice President, Treasurer, & Member at Large #2 - Up for election during odd years.
Section 8: Committee Coordinators
Committee Coordinators are volunteers that assist in larger parts of running the Booster Club, but are not elected personnel that hold a seat as a Board of Director. They may vote like any other member as stated in section 2. Although these Committee Coordinators manage the said committee’s, they will do so at the direction of the Board of Directors. The following are the current committees:
Fundraising
Concessions
Membership/Sponsorship
Swag/Apparel
Scholarships
Social Media
Website
Section 9: Compensation
No officer shall receive, directly or indirectly, any financial compensation for his or her services as an officer. Board of Director members will be provided with a complementary Board Member Membership ($100 value), and Committee Coordinators will be provided with a complementary Booster Committee Chair Membership ($100 value) due to the amount of time and effort put into the planning and executing of activities.
Section 10: Notice to the Public
www.lakelandboosterclub.com shall be the website for all public notifications. The following information shall be noted on the website and maintained regularly:
Board of Directors
Name & Titles
Committee Coordinators
Committee with Coordinator Name
Membership Levels
Sponsorship Levels
Meetings (Regular & Committee)
Date, Time & Location
Mission Statement
Contact Information
PO Box & Email Address
ARTICLE V
Meetings of the Booster Club
Section 1: General Membership Meetings
A general membership meeting will be held on the first Wednesday of every month during the school year. Meetings may also be held in June, July, and August at the discretion of the Board. These meetings are open to the public. The focus of the meetings are to highlight athletic and extracurricular activities of the students and to carry out business of the Booster Club as required by the bylaws.
Section 2: Board Meetings
Board meetings shall be held at a time and place as is convenient to the Board members.
Section 3: Special Meetings
Special meetings may be called as approved by the Booster Club President.
Section 4: Committee Meetings
Special committee meetings may be scheduled to plan and implement activities authorized by the Booster Club at times and locations convenient to the committee member.
Section 5: Order of Business
Robert's Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by these bylaws or by other specific rules of procedure adopted by the Booster Club.
Section 6: Board of Director Voting
All Board of Directors have one vote per matter with one exception. The President shall only vote if there is a tie in the event of an absence of another board member. When all sic (6) Board of Directors are in attendance, the other five (5) acting Board of Directors shall vote first.
ARTICLE VI
Dues, Finance and Distribution of Funds
Section 1: Dues and Donations
All money received as dues shall be considered as donations to the Booster Club and may be used in any manner prescribed by and agreed upon by the Board in a legally constituted meeting. Allocated funds donations may be accepted by the Booster Club and allocated to the club or sport of the donors choice.
Section 2: Solicitation of Funds
Any persons or organizations soliciting donations in the name of the Booster Club must have prior approval of the Board of Directors.
Any considerations received in exchange for dues and/or donations must be approved by the Booster Club.
Section 3: Disbursement of Funds
All disbursements of funds shall be approved by a majority of the Board and must follow the principles of the Mission Statement.
All requests for Booster Club general funds shall be submitted online on the Booster Club website via the Lakeland Booster Club Grant Request, then presented at the next Board Meeting by the students, teachers or coaches whose program will benefit from the disbursement, or the Athletic Director.
All requests for allocated funds shall be submitted online on the Booster Club website via the Allocated Funds Request Form. The Board of Directors will then disperse the requested money in a timely manner after verifying enough funds are available from the requested allocated account.
All checks, drafts, or other orders for the payment of money issues in the name of the Lakeland Booster Club, Inc. over the amount of $500 shall be signed by two officers.
All funds of the Booster Club, except for a petty cash fund of up to $200 shall be deposited to the credit of the Booster Club in such banks, trust, or other depositories as the Board may select.
The fiscal year shall be the school calendar year.
A complete financial report will be prepared by the Treasurer for the Booster Club annually and be presented at the last scheduled meeting of the fiscal year.
School sanctioned activities supported by the Booster Club can be found online on our website.
Guidelines for scholarships supported by the Booster Club can be found online on our website.
ARTICLE VII
Non-Liability of Officers, Directors and Members
All members, Officers and Directors of the Lakeland Booster Club, Inc. shall be free from all personal liability for any acts done in connection with any endeavor otherwise on behalf of the Booster Club or for any losses incurred or sustained by the Booster Club unless the same have occurred through his or her willful misconduct, willful negligence.
ARTICLE VIII
Amendments to the Bylaws
These Bylaws may be amended by the affirmative vote of 66% (2/3) of the membership present and voting at the monthly meeting and/ or special meeting as long as a quorum is present. No action shall be taken to amend any Bylaws unless written notice of the proposed amendment(s) has been given at the regular monthly meeting preceding the annual or special meeting.
- Appendixes may be changed by majority vote at any meeting.
CERTIFICATION:
The forgoing Bylaws were duly adopted by majority vote at a meeting of the Booster Club on the 4th day of October, 2023.
President: John Hatcher
Vice President: Tina Hillman
Secretary: Katie Forsman
Treasurer: Ashley McMurray
Member at Large #1: Brooke Vanek
Member at Large #2: Reggie Day
